RECRUITER : Woolworths (Pty) Ltd
REF: FIN/MA/Travel Accountant II/Cape Town/070121
Woolworths (Pty) Ltd
To provide the business with an effective and efficient Travel, Expense Claim, Corporate Credit Card and Petty Cash Office administrative service and to deliver all the required accounting reconciliations and controls to ensure effective and accurate prepayments, extraordinary payments and payments to travel suppliers.MINIMUM REQUIREMENTS
Problem Solving ability
Committed to high quality standards
Ability to work accurately with attention to detail
Ability to work autonomously
Communication skills (written and verbal)
Effective Time Management Skills
Able to apply accounting knowledge in an IT driven accounting environment, as well as manual processes for adherence to accounting practice and principles
Able to effectively use Excel and Oracle financial system
Understanding of the Travel Industry
B. Comm. / B.Tech or equivalent is critical for this position
4 years experience in an Accounting or Financial environment
Managing the day to day operations of a team
Manage the daily financial and accounting processes relating to Travel, iExpense claims, Petty Cash Office administration, as well as all Travel Supplier payments for the business.
Coordinate and send the monthly Overseas Travel schedule to Unison Risk Management in the event of Travel insurance claims.
Coordinate and send the monthly Petty Cash Advances and Claims reporting schedule to the business.
Adhere to Corporate and Audit requirements with regard to Petty cash counts and evidencing. Reconcile all Petty Cash transactions in Oracle monthly and ensure all transactions processed adhere to business policies and procedures.
Accountable to fully reconcile all General Ledger Travel Accounts as well as processing journals for detailed provisions & accruals for travel related and iExpense accounts within this environment:Prepare monthly accruals based on costs for outstanding trips
Prepare year-end accruals based on actual travel advances and flight costs for outstanding trips.
Upload the Travel and Credit card expense transactions by effecting a payment timeously and reconciling the related expenses with the Credit card holders on a monthly basis.
Ensure the following in the area of responsibility:
Validate the AP invoice uploads weekly
Maintain the Credit Card User access and application
Ensure Vat compliance in the Credit card and iExpense claims.
All system related month end processes are completed by close of the AP – sub ledger and also by close of the GL month end.
Validate invoices captured and request Travel Supplier payment for releasing.
Prepare timeous management reporting in line with best practice. This should include:Monthly report providing progress on all team deliverables as well as productivity and performance measures and people issues.
·Accountable for processing Travel incentives and ensuring that cost centers are properly charged.
·Prepare Overseas Travel Disclosure Schedules for tax purposes in the format prescribed by the Receiver of Revenue; coordinate the provision of information and documents required for the international VAT reclaiming process.
Manage all the required systems interventions for Travel pertaining to errors, uploads, updates and enhancements.
Ad-hoc travel related issues and processes.
Develop and lead the travel administration team and provide day-to-day management and feedback to enhance performance in a shared services environment.
“As a proud South African brand, Woolworths is committed to transformation. Meeting our employment equity goals will be taken into account in our recruitment decisions”